Acrobat Help | Acrobat XI User Guide.PDF Accessibility | Distance Education
Nov 17, · By Adobe – November 17, In this tutorial, learn how to create accessible PDF or how to create compliant PDF using Acrobat XI Pro. To assist authors who use Adobe Acrobat XI Pro software to create PDF files that are accessible to people with disabilities, Adobe has created a series of accessibility guides for Acrobat XI replace.mets covered: Acrobat XI. Welcome to the Acrobat XI User Guide! Choose a topic from the left to find answers, get step-by-step instructions, and develop your skills. See what’s new and changed in Adobe Acrobat XI. Learn about editing & exporting PDFs, creating & distributing forms, signing & . 57 rows · Acrobat automatically adds tags to the PDF. To specify tags manually, do one of the .
Adobe acrobat xi pro accessibility guide free download
There are two ways of adding and editing tags in Adobe Acrobat. You can either do it through the TouchUp Reading Order dialog box, or using the Tags navigation pane. For documents with complex layouts and elements, use it together with the Tags pane method described below. When using images, it is important to ensure that the information you intend to convey by the image is also conveyed to people who cannot see the image. This can be accomplished by adding concise alternative text to each image.
If the image is purely decorative, mark it as background. Setting up reading order will set up the way the device will read the file out loud to view and change reading order:. Sometimes it may not be clear by looking at content, what would be the most logical aural reading order. In these cases, it is recommended to preview the reading order.
Only readable text appears in the reflow view. If the tagged PDF does not reflow the way you want, it means that the content order or reading order of the PDF contains inconsistencies. If this is the case, in addition to correcting the reading order, it may also be helpful to edit the document tags.
Another way to test the aural accessibility of a document is to attempt to access the document with the screen readers that your readers will use e. It is important to set up the PDF correctly in order for assistive technologies e. Under the Advanced tab select Language and change to the preferred language. If a different natural language is used for a paragraph or selected text, this also needs to be clearly indicated.
Select OK. It is possible to specify that no part of an accessible PDF is to be copied, printed, extracted, commented on, or edited. This can be accomplished by encrypting the document with password security. In Acrobat 11 Pro, it is possible to maintain high-encryption-level security while at the same time providing the necessary access to assistive technologies. A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane.
Each bookmark goes to a different view or page in the document. In Acrobat 11 Pro, you can use bookmarks to mark a place in the PDF to which you want to return, or to jump to a destination in the PDF, another document, or a web page.
There are several ways to create bookmarks. Note: An Acrobat user can only add bookmarks to a document only if the security settings allow it. Bookmarks can also be generated automatically from various types of structures that will be in your document if you have tagged it properly:. These techniques can help you to use Acrobat 11 Pro to create documents that are: Intended to be used by people i.
Document Conventions We have tried to write these techniques so that they are useful to all authors, regardless of whether they use a mouse. Disclaimer and Testing Details: Following these techniques will increase the accessibility of your documents, but it does not guarantee accessibility to any specific disability groups. In cases where more certainty is required, it is recommended that you test the office documents with end users with disabilities, including screen reader users.
The application-specific steps and screenshots in this document were created using Adobe Acrobat 11 Pro ver. Unfortunately, tasks completed in Technique 3 , Technique 4 , and Technique 5 cannot be undone. It is recommended that you save your PDF document often under different names, especially before you make significant changes.
This document is provided for information purposes only and is neither a recommendation nor a guarantee of results. Technique 1. Because source documents provide the starting-point for the PDF documents, accessibility is very important. To create an accessible source document Create a new document in the authoring application from the default blank template or from one of the pre-packaged templates.
Scanned Content If you created a PDF from a scanned document, then it will be inherently inaccessible to screen readers and other assistive technologies. Technique 2. You can complete the wizard in its entirety by pressing Start or you can follow the the instructions below: Select Add Document Description Fill in the Title author, subject and keywords can also be filled in.
See also Technique 6. Unfortunately, this process sometimes misinterprets the structure and reading order of complex page elements. Therefore, you should still manually check the tags see Technique 3. Select Set Alternative Text.
See also Technique 4. You must then fill in the alternate text in the pop up box. Note: The wizard might not tag all the images as figures, so check if tags are correct. Select Run Accessibility Full Check. See also Technique 2. Recognize Text using OCR. Detect Form Fields. This is only required if the file is intended to be a fillable form.
Adobe Acrobat Pro DC has tools the creator can use to make the files they create more accessible. We encourag e instructors to post digital content , including syllabi, in native creation formats like Microsoft Word, PowerPoint, and Excel when possible. Consider these heuristics when making digital content decisions for your courses :. The OCR tool converts the scanned text to actual text. A PDF document that contains actual text i. After selecting the preferred settings, press the “Recognize Text” button to initialize the OCR tool.
This step completes OCR for a single file. To add more files to the list, select the “Add Files…” option located in the upper left hand area of the prompt box. Next select either the “Add”. Each option brings up a browse menu which allows you to choose the file or folder you wish to OCR.
After selecting the target files. An Output Options menu will appear to allow the user to select a target folder for the documents and change the output names of the documents. Next, choose the language of the document, then change the output to “Editable Text and Images” to allow future changes if necessary. This step completes OCRing multiple files. The title of a PDF document identifies the content of the document. Adobe allows you to set the language for a PDF.
Setting the language for a PDF communicates to the assistive technological devices which language the document is written in. Added context is the use of descriptive titles, headers, and hyperlinks to describe content that allow users to navigate effectively through documents. For individuals who use assistive technology, links should convey clear information about the destination. This is recommended for when designing a document to be printed out, such as a syllabus. NOT Acrobat Reader.
Accessibility tools are only present in Acrobat Pro. Due to copyright issues, you cannot alter the context of a document unless it is for educational purposes or with permission from the creator. Edit PDF should now be added as a shortcut. Alternative alt text helps individuals that are unable to view and read a screen on their own. Individuals may rely on assistive technology, such as screen readers to communicate the provided content. Alt text is text that describes visual images or objects within the context that they appear.
Decorative images are images that provide no information and are used for purely aesthetic purposes. Decorative images do not need alt text. When writing alt text, it is important to remember that users will not see your information, they will hear it.
Alt text should provide the same information as someone who can visually see the image.